Chattahoochee Hills Charter School

Governing Board

Regular Meeting - Monday May 7th, 2018 @7:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Dr. Warren Edwards present On Time At Adjournment
Abigail Corbett, J.D. not present
April Ledom present On Time At Adjournment
Shadeed Abdul-Salaam present On Time At Adjournment
Dr. Knox Phillips present On Time At Adjournment
LaChauna Edwards, Esq. present On Time At Adjournment
Dominique Love not present
Peter Vantine present On Time At Adjournment
Jessica Pressley-Willis present On Time At Adjournment
Kapinga Mukenge present On Time At Adjournment
Chester Asher present On Time At Adjournment

Welcome and Call to Order

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Shadeed Abdul-Salaam Seconded by: April Ledom

There was no notable discussion on the motion.

Approval of Minutes from Apr 16, 2018

Approve the minutes as submitted

By: Dr. Warren Edwards Seconded by: Kapinga Mukenge

There was no notable discussion on the motion.

School Leader Report

The school leader reports on the status of the school.

Public Comment

Parent - Out placement director from her daughter's current school came to CHCS last week to view CHCS to see if it would be a great fit for her daughter and the director felt it was a great school and felt very welcome on campus.

Foundation Board: July 14th - GA Master's Gardeners wants the teachers and admin to participate in the conference. The organization will make a donation to the school

School Leader Report

  • Working on Honda Foundation Grant
  • Building a relationship with individuals from Kaiser and south Fulton Target to partner with the school
  • Principal and ED are reviewing the cost benefit for install solar panels.
  • Principal is bringing in 24 unpaid student interns next school year from Clark Atlanta university and Spelman. The hope is to have one in each classroom and to build a pipeline for strong teachers
  • Chester Asher's wife would like to rent out a trailer to have a daycare on campus, offering Pre-k to students. The daycare would pay the school $20k to use the facility
  • Looking at partnering with "mental fitness" to bring in more interest/revenue for "EMAP"
  • Currently have 35 students signed up for STEAM camp. Thinking of ideas on how to increase that number.
  • Trees of Hope - partnered with Heritage Academy and built an Orchard on campus.
  • Competency Based Grading
  • Mastery Based grading does not incorporate effort
  • This grading method sheds the light on areas where students struggle.
  • @Jessica Pressley-Willis asked if parents can get tests after the grades are entered. @Chester Asher states that if a grade is entered the parent should be able to get the test back from the teacher
  • @April Ledom asked if FCS has any push back on this grading method. @Chester Asher states that FCS has concerns about using trimesters but he and @Dr. Knox Phillips are working on selling the idea more to FCS. He says that he ran into an Atlanta Public School that uses trimesters and there only hangup was producing report cards. Using the jupiter software solves this issue
  • @Dr. Warren Edwards asked about pacing. @Chester Asher said that Ms. Rodney is workin on a pacing guide .

Finance Committee Report

Financial Statements

  • Received the Title I $18k check
  • Lunch revenue was the highest this year in the month of April
  • 2 areas (real school gardens) and an IT consultant for the transition to the new building were not initially budgeted for.

FY19 Approved Budget

  • Tentative budget. The board will vote next month on the final budget.
  • @Dr. Knox Phillips and @Chester Asher met to discuss board priorities concerning the budget
  • Finance Committee Reviewed the budget

RFP Approval - Custodial Services

  • Started with 3 vendors. Current vendor dropped out so CHCS was left with 2
  • One of the vendors was more expensive. The current choice was more in line with our budget.
  • Vendor walked through the building to analyze the property and created an action plan.
  • vendor would like to change out the soap dispensers at no cost to the school
  • will provide consumables through the contract (less expensive for CHCS)
  • Owner lives 10-15 minutes from school and will be on call for the school
  • Currently work for Ron Clark Academy & Children's Healthcare
  • On campus 5 days a week for $4200/month Current vendor is around $3500/month
  • Current proposal does not include new building but the removal of the trailers should offset the costs.
  • Proposal doesn't include daytime cleaning. however, the budget line item does include this cost which will be at a per diem rate of $70/hr for 4 hours or $90/hr for 6 hours.

Finance Policies Manual

  • Manual will be posted on the website for public comment. Policy will be posted on the website for the next 30 days
  • The policies will be updated to reflect who has access/rights to handle funds

Accept Cash Flow Projection and Financial Statements for April

By: April Ledom Seconded by: Dr. Knox Phillips

@Shadeed Abdul-Salaam asked if any of the cash flow would go towards teacher retention. @Dr. Knox Phillips stated that the FY19 budget addresses teacher compensation 

Accept RFP for Williams Janitorial Service - effective July 1, 2018

By: Dr. Warren Edwards Seconded by: Jessica Pressley-Willis

There was no notable discussion on the motion.

Approve 1st draft of finance policies to post to public site for comment

By: April Ledom Seconded by: Kapinga Mukenge

There was no notable discussion on the motion.

Academic Excellence Committee Report

Covered in School Leader Report

Governance Committee Report

4 new applicants for board vacancies. Adding @Kapinga Mukenge @Jessica Pressley-Willis and @LaChauna Edwards, Esq. to the ballot.

Approve 7 applicants to be placed on the ballot.

By: Dr. Warren Edwards Seconded by: Shadeed Abdul-Salaam

There was no notable discussion on the motion.

External Affairs and Communications Report


Facilities Committee Report

Saved some time but maintaining current timeline - Completion in Mid November.

$8k left in the contingency

Admin has monthly meetings with construction company

Strategic Planning Committee Report

  • Need to plan board retreat
  • Looking at the end of the month/early June
  • FCS has a new strategic planning process that we will implement
  • Charter Renewal - New metrics are supposed to be released over the summer from FCS. GA DOE says the metrics will not be available until after summer. We will continue under the current framework until we received notification otherwise. Other charters @Dr. Knox Phillips has been in contact with, are also going with the same plan.

Executive Session

The Meeting was Adjourned

The meeting adjourned at approximately 9:41 pm

Motion to adjourn

By: Dr. Warren Edwards Seconded by: LaChauna Edwards, Esq.

There was no notable discussion on the motion.