Welcome and Call to Order

The meeting will be called to the order.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approval of the Minutes

The meeting minutes of the previous board meeting should be reviewed and approved by a quorum of the board.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

School Leader Report

The school leader reports on the status of the school.

Went to New Mexico to present twice at the conference

Participated in two panels

Life Lab - Curriculum for environment and agriculture. Looking for pilot schools. Meeting with an APS representative to see if. Will guide agriculture teachers. 

Presented with Rod Finley - gardening with art

Went to Dartmouth. Great training. Business finance for the first two days.  Partners dinner with google, meeting in January. 

iReady in January (Only taking it twice this year)

Received two awards - highest growth in FCS in elementary schools; Math leader award for grades 3,5 - Progress, Literacy award grades 4,6

Will receive banners from the state for the awards

Submitted a letter for extension, should hear from the process in January. 

Met with Andrea - anticipating a letter of concern about finances. (Material weakness)

Will present to the board in January re: staffing needs. Want to get ahead of hiring for 2026-2027

Committee Reports

Governance:

Board recruiting - looking to add to potential members (Dashboard has what we need as far as talent for the board)

Board members can please bring 1-2 names of those who might want to be on the board. Can have up to 11 board members

Training must be done by June 30th. Everyone must do finance training! Existing members need 9 hrs, new members need 15hrs

Strategic goals: Will work through the spring semester and be ready to implement by July 1. 

Finance:

There were no findings, but there were material weaknesses brought forward. Auditors did not bring their findings to the board, so the board chair was not aware of the material weaknesses. 

Books showed $1.2 million over. Document received from TRS - Auditor did not use the correct number and adjustments had to be made. Not a cash flow or missing money issue.

Chaz will make sure to look through the information before it is submitted going forward. Several eyes will look it over before it’s sent. Chaz, Muhammed, Board. 

$73k surplus last month. FY to last month operating a -$123K, $60k reimbursement due from Title I, $64k from athletics and others to be reimbursed

Pre-Audit CPA - Eric Smith - fixed other material weaknesses for other schools in the past

Audit not due until Oct. 31st. 

Motion to approve November’s financials made by Coretta, second by Michelle

Minutes must mention that we have reviewed the above

January 12 2026 - State of the schools

New Business

Introduction of new business for consideration. any member can introduce new items of business by making a motion and obtaining a second.

We should think about partners and fund raising. Board giving - encouraged to donate to the principal’s discretionary fund. 

Meeting Adjournment

Meeting adjourned motion by Kahoa, second by Michelle 

The Meeting was Adjourned

The meeting adjourned at approximately 7:27 pm