Governing Board

Board of Directors August Meeting - Monday August 20th, 2018 @5:30 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Julianne Stokes present On Time At Adjournment
Donald Morillo not present
Melanie Millar present On Time At Adjournment
Timothy Thorn present On Time At Adjournment
Mary Beth Meggett present On Time At Adjournment
Brenda Grant present On Time At Adjournment
George Williams present On Time At Adjournment

The Meeting was Adjourned

The meeting adjourned at approximately 7:20 pm

Motion to adjourn

By: Mary Beth Meggett Seconded by: George Williams

There was no notable discussion on the motion.

Motions From Executive Session

~Votes from executive Session

To approve the purchase of 250 New Chromebooks.

By: Mary Beth Meggett Seconded by: Melanie Millar

There was no notable discussion on the motion.

To approve moving money to First Citizens Bank keeping 100 days cash on hand.

By: Mary Beth Meggett Seconded by: Julianne Stokes

There was no notable discussion on the motion.

Executive Session

  • Finance Committee

First Citizens JICHS Investment Plan- recommendation to move funds from LGIP, South State, and BB&T to First Citizens Investment Plan. 

  • District 3 Attendance Issue
  • ERIP Demo
  • Cyber Security Insurance- review quote
  • Chromebook Quote- Firefly

Move into Executive Session

By: Melanie Millar Seconded by: George Williams

There was no notable discussion on the motion.

Out of Executive Session

By: Mary Beth Meggett Seconded by: George Williams

There was no notable discussion on the motion.

Finance Committee Report

  1. Activity Busing Assessment- conduct a needs assessment
  2. Cyber Security Insurance
  3. Greenhouse- quotes pending
  4. Outdoor Science Lab- quotes pending 

District 9 Constituent (Johns Island)

~ Retention of their students

Mr. Thorn met with parents and member of the Johns island constituent board in regards to retaining and growing there k-12 program. We currently have 250 students from Johns island. They want to work with JICHS and CCSD to help build their programs and retain their students. I ensured them that we did't go charter to steal all of their students. There are many homes and development happening on Johns island but the highs school isn't seeing the numbers. There needs to be a systemic change to help keep the students there. The district needs to focus on helping to grow their programs.

KM Consulting

Presenting JISCH July monthly Financial Statement.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

~Stacey Moran (president) representing the JICHS Rugby Club.

Petitioning to use a field for practice.

Approval of Minutes from Jun 25, 2018

Approve the minutes as submitted

By: Mary Beth Meggett Seconded by: Melanie Millar

There was no notable discussion on the motion.

Swearing in New Board Members

Mark Brandenberg

To table the vote of the new board member.

By: Julianne Stokes Seconded by: Melanie Millar

There was no notable discussion on the motion.

To reopen the application process for the new board member.

By: Mary Beth Meggett Seconded by: Brenda Grant

The JICHS Leadership Team will vote when the new application process closes and bring their decision to the Board Member.

Emergency Executive Session

  • Review Leaderships teams vote for Board vacancy

Move to go into Executive Session

By: Mary Beth Meggett Seconded by: Brenda Grant

There was no notable discussion on the motion.

Out of Executive Session

By: Mary Beth Meggett Seconded by: Julianne Stokes

There was no notable discussion on the motion.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Julianne Stokes Seconded by: Brenda Grant

There was no notable discussion on the motion.

Welcome and Call to Order

The meeting will be called to the order, beginning with the pledge of allegiance and a moment of silence.

Leadership Report

Presented by Leadership Chair Sheli Ballard.

Today was the first day of school so we don't have one. What we can report is that we survived the first day! We also have some new members on the leadership team.

Athletic Report

Presented by Athletic Director Jeremy Holland.

The stadium field is looking grate and it will be painted today. There is a football game on Friday night. Our 4 year athletic strategic plan is being worked on. We are basing ours off of Troy's. You will see a copies of theirs in your folder. We are also working on our athletic emergency plan. We are working with our Athletic Trainers to work on drills if a player goes down an need immediate medical care. If we have a coach go down everyone will know what do do in any situation. In your pack I also included information on our coach evaluation system. You will see information on the yearlong assessment and the walk through assessment that I will do to each coach. Some new things for this year, Smokey Oak will be running our concession stand during football season. The will will be giving a percentage back to us. It was hard to get parents to work it and we will see how it will go this year. We are looking into getting a DJ to help with the fan experience. We also over the summer created a coaches packet that goes over all polices, procedures and rules that coaches can look up if they have any questions/ issues so everyone can be on the same page. Also, girls La cross is looking for a new coach.

Maintenance Report

Presented by Mr. Thorn

Aug. 20th 2018

1. Security fence and gates have been installed on either side of school access allowing the campus

to be secured during the school day.

2. The main school electrical transformer was replaced by SCE&G following July's power failure.

JICHS had 820 ft. of 500mcm power cable replaced due to a direct ground between the schools main transformer and the main electrical room.

3. Auxiliary soccer field was sprigged last month and is ready for use.

4. A new security camera DVR and 20 new upgraded cameras were added to the TYCO camera


5. Removed the wall between 711 and 712 to enlarge the networking and computer repair


6. Rekeyed the exterior doors of the main building to further enhance security of the building.

Marty Monette Facilities Director, JICHS

School Leader Report

Presented by Mr. Thorn

Charter Goals

Goal #1 Show an annual increase in the percentage of graduates that are college and career ready as defined by the state.

Goal #2 Show an annual increase in student participation in additional rigorous coursework through positive relationships, community building activities, family engagement, and student support.

Goal #3 Show an annual decrease in the achievement gap for historically underachieving populations (SPED, ELL, socio-economically disadvantaged and minority students).


2018-2019 Communication Goal: To maintain an effective communication plan with all relevant stakeholders for the 2018-19 school year using a variety of media tools.

2018-2019  School Safety Goal: Improve school safety by implementing recommendations from the CCSD Department of Safety and Security and SLED during the 18-19 school year.

Academics/School Update of Events

August 15 Freshman Orientation Night- The event was planned and facilitated by Mrs. Holland, Ms. Brandon, and Mrs. Farrell. The evening began with a brief introduction in the PAC. Afterward, the parents and students could go around the building and meet their teachers, check out some of our clubs in the cafeteria, and walk around the building to find their classes.

August 20-23  Grade-level Assemblies that included the following: Profile of SC Graduate, Student Achievement Data, Know Your Why, ID Policy, Code of Conduct (Golden Rule), Bullying and Cyberbullying, Cell Phone and Earbuds, and School Safety.    

August 24 Pep Rally- Pep Rally on Friday. Our football is home against West Ashley.

PB&J Blitz-  This week James Island Charter High School is competing against West Ashley High School to raise funds and collect peanut butter and jelly for the Lowcountry Food Bank in the PB&J Blitz sponsored by Synovus Bank and ABC4. Drop off peanut butter and jelly at our school or donate on our website: http://pbjblitz.everydayhero.do The winning school will be announced at the ‘Friday Night Rival’ football game.

ACT Test Results

Year Composite

2015 19.5

2016 19.2

2017 19.8

2018 19.7

SAT Test Results

JICHS Class of 2018 Class of 2019

Total Scored 429 241 188

Mean SAT 1069 1058 1084

Mean ERW 547 541 555

Mean Math 522 517 529

Strategic Plan

The Leadership Team is currently working on the initial draft of the Strategic Plan. The initial draft of the following actions plans have been completed: Athletics, Communication, Facilities, Safety and Security, School Climate, and Technology. For the Student Achievement Action, department chairs are documenting what we currently do to support the three charter goals (what is currently in place). Departments will complete a form that documents how they are supporting the three charter goals (current and future strategies that support the charter: AVID, CKH, SREB, Pilots, etc…)

Staff Professional Development

Week of 8/13/18

Clinic- training on clinic protocols, how to respond in a crisis, and administering EpiPens.

Jeanette Drayton, MA/CPS with Charleston Center - Drug Alcohol Presentation 9 AM

Breakout sessions

Finance Protocol, SCTS 4.0, PowerSchool, Handbook Highlights, Media Center Support

Targeted School Focused PD (60 hours of renewal credit)

Focus- Collaborating, thinking, planning, acting, reflecting (60)

  • Motivating our minority population, JICHS minority population student achievement
  • Interdisciplinary units/teaching
  • Problem-based learning
  • Differentiated instruction (GT strategies)
  • Disrupting poverty
  • Giving feedback
  • Never work harder than your students
  • Supporting new educators (teachers in years 1-3 with mentors) - topic: building relationships and classroom management

Capturing Kids Hearts-

19 Staff members attended training CKH this summer. Four staff members attended CKH during 17-18 school year.  The feedback from the staff was all extremely positive. Everyone who attended wants to implement CKH in the classroom. As a result, we created a CKH Committee and a Pilot. The CKH Committee/Pilot staff members will share out their results at staff meetings. If all goes well, we will budget and plan for building wide CKH training for the 2019-20 school year.       

Technology- Matt Gilbert

The summer months have been spent focused on the maintenance of JI owned equipment. Technology has expanded WiFi access in some areas that had limited access or were identified as safety concerns such as the cafeteria.

With the increased focus on addressing student curricular needs, technology has worked with blended learning vendors to assure that our network is ready for implementing Achieve3000, IXL, and Edgenuity on a large scale.

Security cameras and the camera system has been expanded to include hardware that can better handle security camera footage with improved quality footage while expanding the cam network to include locations that allow administrators and security officers to follow students of concern around the entire campus.

The technology committee is working towards providing ways to close the achievement gap with our students.  One of the ways to do that is working towards a 1:1 model with Chromebooks. Currently, we have 320 working Chromebooks which are utilized at 100% of the time.  Some staff members are frustrated that they can't check them out and use them regularly. Consequently, our goal is to be as close to a 2:1 campus as we can be this year.   It is currently the most economical and responsible way to provide a learning and research tool on the market.

The Technology Committee would like to purchase 500 new Chromebooks for this year. This would give us a 1:2 technology ratio.  The goal is to be 1:1 by the 2019-20 school year. Once we are 1:1 (classroom-based), we will then budget how to maintain that status level.

Technology Committee has asked every department to give them a list of their needs and wants.

Enrollment Update


9th- 435

10th- 422

11th- 406

12th- 337

9-12- 1601

Human Resources     

We have 18 new hires, which includes the following positions: 1 RN nurse, 1 Guidance Counselor, 1 Campus Security Manager, 1 Secretary, 1 English, 5 Math, 1 Spanish, 2 CTE/FACS, 2 Social Studies, and 2 SPED. The Department Chairs and Assistant Principals facilitate the hiring process. They did a tremendous job this past hiring season in securing highly qualified candidates.   

We currently have one posting for Student-Concerned Specialist because one is retiring at the end of September.  

School Safety Update

  • The new fences and gates were completed just in time for school.
  • Officer Brown completed the camera upgrade (from Ipoint to Tyco) during the summer.
  • AM screening and random searches will be implemented again this year.
  • We will continue with school safety prevention programs such as “See Something, Say Something,” the JI Connections mentoring, Advisory, grade-level assemblies, and the StopIt app.
  • Emergency Response Information Portal- We are currently working with ERIP to update our safety protocols and to conduct a threat assessment of our campus.
  • Staff was safety training during on 8/14/18.
  • Students will receive school safety training during the grade-level assemblies, advisory, and the first lockdown drill.
  • Parents’ communications are being planned.    

Board Elections

The SCPCSA will once again be running our board elections.

Calendar of Events

Open House-TBD

9/10 Finance Committee Meeting 4:30 pm

9/13 CCSD Principal Meeting

9/17 BoD Meeting 5:30 pm