JAMES ISLAND CHARTER HIGH SCHOOL

Finance Committee

Finance Meeting September 2023 - Tuesday September 12th, 2023 @2:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Yolanda Chisolm present member On Time At Adjournment
Timothy Thorn present member On Time At Adjournment
Henry Meeuwse present member On Time At Adjournment
Archie Temoney present member On Time At Adjournment
Carrie Holland present member On Time At Adjournment
Josh Stokes present member On Time At Adjournment

Welcome and Call to Order

The meeting was called to order at 2:00 PM.

Regina Cox and Tiffany McKoy were also in attendance of the meeting.

Approval of August Meeting Minutes

For Approval

Motion to approve the August 2023 Finance Meeting Minutes.

By: Josh Stokes Seconded by: Henry Meeuwse

There was no notable discussion on the motion.

Approval of Finance Agenda

So that there is an agreement between committee members on the agenda, and the amount of time spent on the meeting, the committee shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move through agenda as specified.



Motion to approve the September 2023 Finance Meeting Agenda.

By: Henry Meeuwse Seconded by: Josh Stokes

There was no notable discussion on the motion.

Motion made to amend the agenda to add on a discussion about potential new space for the performing arts center. Also to discuss an increase in the Culinary Arts budget.

By: Josh Stokes Seconded by: Carrie Holland

There was no notable discussion on the motion.

Financial Statement

Presented by Andrew Cilone of Prestige. Total cash on hand is 225 days. Local revenues are currently ahead. Overall revenue is where it is expected to be at 84%, closer to 85%.

The August Financial Statement was discussed with changes to moving some projects to Capital Projects.

Cheer Equipment

Item tabled at 8.8.2023 Finance Meeting. Motion is back on the table.

Regina Cox and Tiffany McKoy presented proposal for dedicated cheer space and as well as equipment.

We want all students to have the same opportunity to excel in cheer. They need access to facilities to build their skills. Proper tumbling practices requires padded surfaces and trampolines so that athletics can safely work on progression. We want to attract athletes from school choice. Not a lot of schools have a dedicated cheer facility like we are trying to accomplish, so that would attract more talent to our school. To have equipment to host competition. Our current mats are more than 15 years old. Without this equipment our progression will stay stagnate. Currently the only team at JI that does not have the proper equipment. This would be for the sport of Competition Cheer.

Financials/Equipment

-Octagonal tumblers - 2 large, 1 medium, Tumble Track, New mats, Dismount Mat, Cheese Mats, Rebound Mats, Fly Right Stands, and Wall Mirrors. Total estimate is $25,000. This would be a one time cost in addition to the weekly cheer clinics and transportation.

Space

The mezzanine in the old gym. Not currently in use besides ROTC for shooting practice.





Motion was made to remove this agenda item from the table.

By: Carrie Holland Seconded by: Josh Stokes

There was no notable discussion on the motion.

To fund new cheer equipment.

By: Henry Meeuwse Seconded by: Josh Stokes

There was no notable discussion on the motion.

ROTC Budget Increase Request

Currently ROTC budget is $4,000. They are requesting an increase to $6,000. Last year there were 42 cadets, but this year there is 64 cadets. This is a 54.7% increase. They've been visiting the middle school to help with numbers and retention. The Yorktown visit is no longer free. Costs are going up in general. This would be a one-time $2,000 increase that will allow for a $6,000 yearly budget.

Motion to approve ROTC budget increased by $2,000.

By: Josh Stokes Seconded by: Henry Meeuwse

There was no notable discussion on the motion.

Trojan Club and Daktronics Update

Item tabled at 8.8.2023 Finance Meeting.

Motion made to leave this agenda item tabled at this time.

By: Carrie Holland Seconded by: Josh Stokes

There was no notable discussion on the motion.

New Vehicles for Student/Staff Transportation

We currently have 2 minivans that are 12-13 years old. Okay for local but for long trips we would like to purchase two new vehicles. Need to look into Jacob's Law. Cost would be $50,000 per for two 8 person Subarians. Look into the price of two small 15 person buses.

Hill Proposal- Athletic Capital Project

$2,000,024 for the baseball press box and batting cage. Presenting to the Board of Directors on Monday. Mr. Thorn recommends this firm. Trusted and highly rated by CCSD.

Motion made to recommend the Hill Proposal - Athletic Capital Project to the Board for approval.

By: Timothy Thorn Seconded by: Josh Stokes

There was no notable discussion on the motion.

Hill Proposal- For Classroom Additions

Science classrooms come in at $1,900,000. This is a very challenging site being between two very old buildings. A lot of unknowns and they have experience with this. These two projects could be staged into one project which could have some savings. We could have the same trades out at the same time.

Motion made to approve the Hill Proposal -for Classroom Additions.

By: Timothy Thorn Seconded by: Josh Stokes

There was no notable discussion on the motion.

Power Bill Concerns

Issues coming from new gym CTE, fine arts building, and 800 wing. We were billed twice for gym CTE. Marty to follow up with Dominion Energy. Can Dominion come in to do an energy audit?

Culinary Budget Increase (CTE)

The current culinary budget is $7,500 per year. Requesting to increase the budget to $15,000. Inflation and using Instacart, so that teachers can use their planning period for planning, with tips and fees have caused prices to go up. There has also been an increase in students taking Culinary classes.

Motion made to give a one-time increase of $2,500 to the Culinary budget. That will allow for a $10,000 yearly budget.

By: Archie Temoney Seconded by: Josh Stokes

There was no notable discussion on the motion.

New Space for the Performing Arts Center

The fine arts department has approached about potentially increasing the amount of space they have. Space concerns are that they are doubling and tripling up on the space that they currently have. Their idea is to push out a new building. The first thing that needs to happen is a feasibility study. The student numbers have increased for band, strings, and drama.

The Meeting was Adjourned

The meeting adjourned at approximately 3:21 PM.

Motion to adjourn

By: Timothy Thorn Seconded by: Carrie Holland

There was no notable discussion on the motion.