JAMES ISLAND CHARTER HIGH SCHOOL

Finance Committee

Finance Meeting October 2023 - Tuesday October 10th, 2023 @2:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Yolanda Chisolm present member On Time At Adjournment
Timothy Thorn present member On Time At Adjournment
Henry Meeuwse present member On Time At Adjournment
Archie Temoney present member 5 Minutes Late At Adjournment
Carrie Holland present member On Time At Adjournment
Josh Stokes present member 10 Minutes Late At Adjournment

Welcome and Call to Order

The meeting was called to order at 2:00 PM.


Alec Westerman was also in attendance.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Timothy Thorn Seconded by: Henry Meeuwse

There was no notable discussion on the motion.

Motion made to amend the agenda.

By: Henry Meeuwse Seconded by: Yolanda Chisolm

Sled and Turf project with two separate turf locations.

Motion made to approve the amended agenda.

By: Henry Meeuwse Seconded by: Carrie Holland

There was no notable discussion on the motion.

Approval of September Minutes

Motion made to approve the agenda from last month.

By: Timothy Thorn Seconded by: Carrie Holland

There was no notable discussion on the motion.

Financial Statement

Presented by Andrew Cilone of Prestige. GO and Student Activity Account we have about 87 days cash on hand. The Edwards Jones account has about 132 days cash on hand.

Power Bill Update

Marty worked with Dominion and we were not overcharged for the power bill. He is working on adjusting the setting for day and night time. Current power bill did decrease substantially. Marty will continue tracking the cost.

New Vehicles

No updates on this. Still need to do some research.

RevTrak Deposit Questions

Question from the Athletic Department on people that make payments on RevTrak and how the money is being shown. Matt Spivey reached out to Andrew Cilone from Prestige and corrections were made to make sure funds were recoded to the right areas.

Daktronics Update

The new Daktronics board will be on for Friday.

Sled and Turf Project

Coach Westerman proposed two locations. The first location would be in the fire lane by the new gym. Coach Westerman has already met with the fire marshal to get approval for that area to make sure that JICHS would still be up to code. That area will be 40 yds by 15 ft length of turf. The second location would be where the old batting cages were. This area will be 10 yds wide by 25 long.

Total estimate includes both locations and concrete cap for the batting cage area. This quote also includes the logos on the turf.

Things we need to consider are meeting the special protection area drainage codes. We need to create more forested areas on our campus. The batting cage location would have been one of the areas to do this since it runs along the drainage area. Adding trees helps slow down water drainage, helps mitigate the problem. We would have to adjust where we add trees to the property. We also need to add a dedicated drill pad for ROTC, it's part of their regulations.

The suggestion was to separate the projects. Complete the fire lane location first and once the concerns with the batting cage location are solved, proceed with this project.

Motion made that the entire presentations proposal to be accepted as part of our long term expenditures.

By: Henry Meeuwse Seconded by: Archie Temoney

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at 2:40pm

Motion to adjourn

By: Henry Meeuwse Seconded by: Josh Stokes

There was no notable discussion on the motion.