Tangi Academy

Governing Board

TCSA Board of Directors Business Meeting - Thursday January 25th, 2018 @6:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Jeff Stillwell present On Time At Adjournment
Timothy Diebold present On Time At Adjournment
Michelle Gallo present On Time At Adjournment
Katelyn Pfister present On Time At Adjournment
Anthony Rutledge present On Time At Adjournment
Ebony Morris present On Time At Adjournment
Don Marshall present On Time At Adjournment
George Williams present On Time At Adjournment
Yvette Fairley present On Time At Adjournment

Welcome and Call to Order

The meeting will be called to the order, beginning with the pledge of allegiance.

The meeting was called to order at 6:13pm

Approval of the Agenda as Submitted for 1/25/18 TCSA Board Meeting

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will stick to that agenda, and allow for the chair to usher the board through the agenda as specified.

Motion to Approve the Agenda as posted or add items to the agenda

By: Michelle Gallo Seconded by: Don Marshall

There was no notable discussion on the motion. - vote unanimous

Approval of Minutes for November and December 2017 Board Meetings

Presentation of November and December Minutes

Motion to accept previous board minutes for November and December

By: Katelyn Pfister Seconded by: Ebony Morris

There was no notable discussion on the motion. - vote unanimous

CEO/School Leader Report

Data Dashboard Update (Includes)

  1. Enrollment Update*
  2. Attendance*
  3. Discipline*
    • Mr Williams presented current data to the board. See attached CEO report.
    • Ms. Pfister asked about repeat discipline and policy/plan and possible removal of multiple suspension students. Mr William and Mr. Marshall pointed to our new restorative model vs suspension and options in relation to. Mr Stillwell stated we will stay within the policy and the law with the students full needs at heart.
  4. Intervention*
  5. Truancy*
  6. Sped*
    • a Nurse will be onsite daily stating Feb 2018
  • Mr Williams presented current data to the board. See attached CEO report.

Marketing Update (Phase I, Phase II)

  1. Facebook- Blast we have received response from Facebook marketing
  2. Media (Radio/News Paper) Newspaper and Radio adds have gone out and we have received response.
  3. Face to Face we have received response.

= Mr Marshall asked where we are on the email migration. Mr Williams reported email was down for a limited time. we do still have minor issues but they are being addressed. Mr Stillwell asked that we look at the billing due to the problems. We will be addressing going forward

Motion to Accept the CEO Report

By: Don Marshall Seconded by: Katelyn Pfister

There was no notable discussion on the motion. - vote unanimous

2016- 2017 School Audit

Accept the Audit that was presented on 12/21/17

Motion to accept audit that was presented to the Board

By: Katelyn Pfister Seconded by: Yvette Fairley

There was no notable discussion on the motion. - vote unanimous

2018 Standing Committee Assignments

Assignments for the 2018 Board Standing Committees

Mr. Stillwell Reviewed committee appointments.

Finance & Facilities Committee Report

  1. Meeting Summary from 1/11/18 Mr. Stillwell reviewed.
  2. Meeting Minutes Approval from 1/11/18 Mr. Stillwell reviewed meeting minutes.
  3. December 2017 Financial Reports Mr. Stillwell reviewed
  4. Updated Budget Mr. Stillwell reviewed attached updated budget. We will carry over a small negative balance to the next fiscal year.
  5. School Expansion Mr. Stillwell reviewed

Motion to accept the updated budget

By: Don Marshall Seconded by: Michelle Gallo

There was no notable discussion on the motion. - vote unanimous

Motion to accept the December Financials and minutes for January 11th meeting

By: Anthony Rutledge Seconded by: Yvette Fairley

There was no notable discussion on the motion. - vote unanimous

Governance Committee

  1. Meeting summary from 1/10/18 Mr Stillwell reviewed.
  2. Meeting Minutes From 1/10/18 Mr Stillwell reviewed.
  3. Updated Video Policy Mr Stillwell reviewed an edit on the data storage limits. TCSA will save up to 9TB of data instead of listing the number of days stored. Mr Williams reported 9TB of data is roughly 7days

Approve the minutes as submitted

By: Katelyn Pfister Seconded by: Michelle Gallo

There was no notable discussion on the motion. - vote unanimous

Motion to accept the updated video policy

By: Yvette Fairley Seconded by: Don Marshall

There was no notable discussion on the motion. - vote unanimous

Development Committee

  1. Market Plan Mr. Stillwell and Mr. Williams presented to Hammond Rotary. They will attend more community events such as Ponchatoula Rotary.
  2. Golf Outing April 20th date FPB approved sponsorship. Mr Stillwell asked the board to reach out to all and solicit donations. Ms. Gallo said the DailyStar will run the add for sponsorship and promotion. A "School Playground" will be the beneficiary of all Golf Outing proceeds.
  3. Fundraiser Ideas
    • Lent Fish Fry(potential lunch time selling tickets to larger organizations)
    • More Parent participation will be needed. (Town Hall Feb 8th)
    • Ms Prescott stated a grant is being written that a portion of the proceeds are mandated to parent involvement.
  4. Discussion on joining the Hammond and Ponchatoula Chamber of Commerce & Ponchatoula Rotary Club
    • We are not able to join as an organization to the Ponchatoula Rotary as we are in the Hammond but an individual can.
    • We will be seeking out and joining mult community organizations.
    • Mr Marshall recommended posting to local HOA websites.
    • Longterm goals are High school as well as campus options.

Academic Committee

  1. Academic Report-Ms. Prescott
    • Literacy center will launch soon...1100-1200 books.
    • Star testing will start..for AR reading( a building block reading program).
    • Friday facts will be digital now
    • MardiGras parade will be Feb 9th. ( will need back field clean)
    • Jumproap for heart will start(last year raised $1000.xx
    • 100 day of school is Feb 2nd
    • Field trip polices will be written shortly
    • Both buses on one field trip might be a safety issue for students remaining on campus with no transportation.
    • In-class party polices will be written
    • Art night for 1st and 2nd is being planned Possible for the next schoolboard meeting.
    • Leap test will be April 30th-May 4th. we might be able to start a week to possible get ahead. (report pending) -Ms Gallo asked that honor roll be sent to Daily Star for publication. If we send any student pics they will need a release.

Other Board Actions

  1. Accept Resignation from Mr. Marshall given at the last board meeting to step down from Treasurer and to vote on a new board treasurer.
    • Mr Marshall submitted his resignation and recommended Mr Rutledge
  2. Set February Board Meeting

To accept Mr. Marshall resignation from the office of treasurer

By: Michelle Gallo Seconded by: Ebony Morris

There was no notable discussion on the motion. - vote unanimous

Take nominations for treasurer and vote

By: Don Marshall Seconded by: Michelle Gallo

Anthony Rutledge was submitted to the board as the nomination for treasurer.

The vote was unanimous

Personal Privledge

Board Personal Comments

  • Mr Rutledge gave a brief personal history. He then thanked all for the support. He looks forward to working with all of the team.
  • Mr Marshall reminded all we will be going to UNO for the program evaluation kickoff process. He reiterated this is not an academic, but a system-wide program evaluation.
  • Ms Gallo wanted to brag on Mr Williams he is presenting TangiAcademy very well in the community.
  • Ms. Morris asked if we will will have standing committee meeting dates. Mr Stillwell confirmed we will have set dates but will be approved by committee chair.
  • Ms. Pfister thanked Ms. Wilson for all of her hard work in literacy room. She also thanked all members of staff in attendance.
  • Mr. Stillwell thanked all staff in attendance. He feels we are moving in the right direction and flowing like a functional business with our students and parents as customers. Mr. Stillwell also encouraged all in attendance to invite more to the next meeting.

Executive Session

  1. Legal potential litigation from previous landlord Calvary Christian Center
  2. Personnel Matters

The Meeting was Adjourned

The meeting adjourned at approximately 9:10 pm

Motion to adjourn

By: Yvette Fairley Seconded by: Ebony Morris

Vote unanimous - Meeting adjourned at 8:10