Mr Marshall was present at the meeting to represent the governance committee.

Mr Anthony requested approval from bidders on hand if they object to reading the bids and values aloud. Ms. Holly Smith representing Legacy Contracting and Mr. Mark Lamb representing Rpride agreed to full bid details being read aloud to include values proposed. 

Mr Anthony spoke to the board reviewing the public bid law and read aloud the bid totals and options. 

R Pride Total $350,000.xx

Legacy Total 449,550.xx

Ms. Holly Smith was given the opportunity to address the board. She recapped her company history and experience. 

- Mr Stillwell asked about the resent company commercial contract licence date. 

-Mr Anthony inquired about subcontractors. Ms. Holly replied "The only intended would be a architect."

-Mr Marshall asked about the diagram in the bid only having 10 classrooms and the building has 12. Ms. Holly confirmed the drawing was incorrect and the bid is based on sq footage not classroom number.  

- Mr Stillwell inquired as to the previous jobs done. Ms. Holly replied they have many commercial projects completed.

-Mr Williams asked in regards to supply of material have they spoken with suppliers. They replied they have and should have no issues obtaining materials for timeline requested. 

-  Mr Anthony asked if they see any potential changes to the bid project. Ms. Holly stated none seen. The job looks to be a cake walk.

-Mr Anthony asked about insurance. Currently is at 1Million with a 2 million cap. 

-Mr Stillwell asked about a copy of commercial licencing. Mr Mark confirmed his licence and stated we should have a copy on file.

-Mr Marshell asked about insurance carried. Mr Mark stated it it as 500k now but can be whatever is required.

-Mr Williams asked about the payment options presented in the bid. Mr Mark stated he wanted to provide payment options if needed.

-Mr Marshall asked if Rpride was bonded...Mr mark stated that not at this time but could be in a mater of hours.

Mr. Williams bade a blanket statement to all contractors that a background check is required for all members of staff if selected

Mr. Marshall reminded all that the site and tools must remain safe at all times .

Mr. Anthony reminded all that typically by Louisiana law the low bid is selected unless another bid is thrown out or otherwise declined for cause. Mr Marshall and Mr Anthony clarified that if a bid was higher due to improvements the bid could be accepted. Mr. Marshall confirmed we could proceed with our recommendation review being that neither submitted bids meet the full requirement. Mr Marshall and Stillwell recommended we continue and make our recommendation and it be reviewed by legal before the full board. 

Mr. Stillwell asked what each bidder see as timeline. Both confirmed they can meet an 8 week deadline. The also both see no weather delays being an issue with timeline. 

Mr Anthony asked i regard to warranty would ether company have an issue with a 3 year warranty on craftsmanship as well as items placed in service. Both companies responded with no issue providing a 3 year warranty. 

Mr Anthony confirmed neither contractor had issue with the $250.xx a day penalty for delay in completion. Both contractors responded that they have no issue. 

Mr Anthony asked for any further questions or comments. None were presented. The board members presented the the bid sheet to Mr Anthony for totals. 

Mr Anthony tallied results and RPride was selected based on public bid law criteria. 

At the next board meeting the results will be submitted to full board for review. 

Mr Anthony opened the floor for public comment/questions. Mr Anthony asked for any further businesses.

Ms Holly of Legacy asked about minority and women owned business being considered. Legacy also asked for bid clarification as to scope of work on HVAC as well as licencing requirements. RPride proposed  Ptack vs Legacy proposed Mini split HVAC. Both bidders concluded that the HVAC difference would be $5000 more for the Ptack in the the full project.  Legacy also stated that the bid differences could be material selection related. The concerned will be reviewed and refereed to legal and full board for review. 

Mr Anthony opened the floor again for more business none being presented the meting was adjured. 

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