JAMES ISLAND CHARTER HIGH SCHOOL

Governing Board

Board of Directors Meeting August 2023 - Tuesday August 15th, 2023 @5:30 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Timothy Thorn present ex-officio On Time At Adjournment
Henry Meeuwse present Treasurer On Time At Adjournment
Andrea Quinn present secretary On Time At Adjournment
Jeff Hays present chair On Time At Adjournment
Berry Anderson not present secretary
Cathy Woodall present chair On Time At Adjournment
Josh Stokes present member On Time At Adjournment
Cayton Keller not present member
James Sullivan present member On Time At Adjournment
Clarissa Walker-Whaley not present member
Laura Herring not present member
Kristen Mulholland not present member
Kate Tucker-Ostergard not present member
Kelly Campbell not present member

Zoom Meeting Info

Please click the link below to join the webinar:

https://us06web.zoom.us/j/93625884610?pwd=MkJyR3U0c2l6dEQvNnh5bkNxa01ndz09

Passcode: 719147

Webinar ID: 936 2588 4610


Welcome and Call To Order

The meeting was called to order at 5:33 pm.

Approval of 8.10.2023 Special Called Meeting Minutes

Motion to approve the 8.10.2023 Special Called Meeting Minutes.

By: Josh Stokes Seconded by: Henry Meeuwse

There was no notable discussion on the motion.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

By: Josh Stokes Seconded by: Henry Meeuwse

There was no notable discussion on the motion.

Public Comment

No Public Comment for the month of August.

Preliminary FY 22 Financial Statement & Current July Financial Statement

Presenting JICHS monthly Financial Statement. June 30th numbers about


Items discussed:

  • Even with a bussing bill from CCSD, there is a potential overage of $900,000-$948,000.
  • The health of our CD (Certificate of Deposit)
  • Cash on hand is still very strong
  • Salary shifts will potentially change some of the bottom lines of accounts.




Leadership Report

Presented by Tracy Lyles, Leadership Chair:

We had our annual Leadership Retreat on August 1 at the Tides on Folly Beach. The agenda for the day included the following:

  • Review and update of our Charter Goals document to reflect 22-23 school data and events.
  • Discuss and implement the schoolwide YONDR policy that will be in effect when the new year begins.
  • Discussion of Trojan Checkin and possible activities that could be completed with our students during this time
  • Overview of SchoolPass
  • Early release day expectations for teachers. We will meet as a faculty one time per month on the early release days. Teachers will also participate in PLC meetings on early release days.
  • We also started discussing ideas of 'non-negotiables' or 'guardrails' for teachers and students.  

Attachments

Paid Parental Leave Policy

Items Discussed:

  • This is a supplement to FMLA
  • Two JICHS employees can't take the PPL simultaneously.


Motion to adopt the JICHS Paid Parental Leave policy.

By: Josh Stokes Seconded by: James Sullivan

There was no notable discussion on the motion.


Attachments

Updated CCSD Salary Schedules

Informational. Dr. Henry Meeuwse, Treasurer and Mr. Thorn to lead discussion.


FYI- https://www.ccsdschools.com/compensation

JICHS Non-teacher Salary Schedule Increases for Approval

Dr. Meeuwse and the Finance Committee came up with several options to give non-teacher salaries a raise as well as certified staff to make those positions competitive.

For the non-teaching positions, of which we have 48, we recommend that those earning $50,000 or less per year receive a $6,500 increase using the 2022-23 salary schedule plus a step. We also recommend that employees earning more than $50,000 per year receive a $5,000 increase using the 2022-23 salary schedule plus a step.

By: Josh Stokes Seconded by: Henry Meeuwse

There was no notable discussion on the motion.

Trojan Club and Daktronics Advertisement

For discussion- Jeff Hays, Chair, and Jeremy Holland, Athletic Director.

Preliminary discussion regarding the new Daktroniks scoreboard.

Items discussed:

  • Trojan Club (501c3) wants to be in charge of advertisement and wants to split profits between JICHS. 60% to TC and a 40% JICHS split was suggested
  • If the Trojan Club ever dissolved, the Daktroniks Boards profits would be run through the Athletics Club.
  • Currently, the Ahletics Department pays for rewards, print media, state title rings for multiple teams to alleviate the financial burden on the Athletic Department.
  • Timing: Daktroniks Boards will not be delivered until October missing most Fall Sports. Might be set up by playoffs. Roll out Advertisement packages beginning in September-Nov.

Informational Meeting will be in AD Holland's office in the new gym at 5:00 PM on August 16, 2023.

Motion to table the Daktronics discussion until the September meeting.

By: Josh Stokes Seconded by: Henry Meeuwse

There was no notable discussion on the motion.

Athletic Report

Presented by Athletic Director Jeremy Holland.


Additional discussion Item:

  • Increase in the All Sports Pass. Purchases continue without complaints.
  • State mandates that cash payments be accepted at all athletic and extracurricular events. $10 for football games, $8 for all other sports.
  • Concession Stand & Stadium Repairs- Evaluation and repair. Rotting and chipping paint needs to be repaired.
  • Quote submitted for Concession Stand/Stadium Repairs in the amount of $20,000 which is substantially discounted for JICHS.

Motion to accept the proposal for $20,000 for stadium and concession stand repairs.

By: Josh Stokes Seconded by: Henry Meeuwse

There was no notable discussion on the motion.


Attachments

Maintenance Report

Presented by Mr. Thorn.


Attachments

School Leader Report

Presented by Mr. Thorn

Motion to enter into Executive Session.

By: Josh Stokes Seconded by: James Sullivan

There was no notable discussion on the motion.


Attachments

Executive Session

  •  Personnel matters
  • Contract matters
  • Privacy of a student
  • Legal Counsel

No motions coming out of Executive Session to review at this meeting.

The Meeting was Adjourned

The meeting adjourned at approximately 7:05 pm.

Motion to adjourn

By: Josh Stokes Seconded by: Henry Meeuwse

There was no notable discussion on the motion.